Plan in advance the activity to be carried out during the Erasmus+ mobility period and consult:
Please contact the Erasmus Coordinator to choose the period and type of activities to carry out abroad. The names of the Coordinators are indicated in the map of international agreements
After the selection and publication of the final rankings, the International Office staff send the names and data of the selected students (=Outgoing students) to the host universities (Nomination). Deadlines indicated by each partner university are considered and priority for the most urgent deadlines is respected.
Outgoing students have to:
The Host University may request additional documents, such as Learning Agreement (see 2.4), certificates of language competence (to be requested from the Language Centre - CLA) and/or documents related to the previous university career (Academic Transcript = enrollment certificate with exams in English; to be requested at the student’s office according to the specific area of study). To certify the 1st cycle career already completed (=Laurea Triennale), please contact the Diploma Office and request the Diploma Supplement.
Consult the website of the Host University and/or the information provided directly by the partners on student residences or private accommodation and send the requested documentation respecting the deadlines.
Considering the available funds and the monthly amount expected for each country of destination based on the economic condition - ISEE (see Art. 4 of the Call 2024/2025), the International Office staff prepare the financial contract for each outgoing student, based on the number of months stated in the bilateral agreement. The information relating to the ISEE is taken from the INPS database. Students have to sign the financial contract before departure, according to the instructions and deadlines given. At the time of signing the contract and for the entire duration of the mobility, they must be enrolled full-time and be up to date with the payment of university fees at Univr.
Students who at the time of application were enrolled in the third year of a three-year degree course (1st cycle, Laurea Triennale) must carry out the mobility period during the first year of studies of a Master's degree course at Univr, or their grant will be revoked. Before signing the financial contract, students must communicate the updated data relating to their academic status via Service Desk to the International Office (new matriculation number, exact name of the new Course of Study).
Students with minor opportunities (physical, mental or health conditions needs and/or with disadvantaged socioeconomic conditions) can request additional contributions.
An exceptional una tantum contribution of 50 Euros for “green travel” is also available (most of the travel must be done using low-emission transports, such as buses, trains or car sharing).
The European Commission provides a system for self-assessment, monitoring and improvement of language skills before (= initial evaluation test), during (= online course) and after (= final evaluation test) the Erasmus+ mobility period, called OLS Online Linguistic Support.
Before leaving do not forget to check that:
For Italian citizens or EU citizens stays up to 180 days visa is not required. For stays longer than 180 days, regardless of citizenship, a TIER-4 visa is required. To clarify any doubt and for support in applying for a visa, outgoing students can contact the International Students Union (ISU).
Students with non-European citizenship must have a stay permit for study purposes. For Erasmus+ mobility in Schengen Area countries, they are exempted from the visa requirement with some exceptions (Ministry of the Interior Circular no. 400/A/2010/12.214.39 – art. 8 directive 2004/114/EC paragraph 4 bis and 4 ter art 39 Legislative Decree 286/98 and subsequent amendments and additions):
Upon returning to Italy, it is necessary to prove the application for a stay permit by attaching the documentation of the period of stay abroad. To clarify any doubt and for support in requesting a stay permit, you can contact the International Students Union (ISU).
In case of serious impediment, it is possible to withdraw from the Erasmus+ mobility grant by sending a reasoned declaration of withdrawal via Service Desk (see Withdrawal Form).
Before departure, outgoing students have to plan the activities to be carried out during the mobility period by following the indications contained in the University Regulations for international student mobility and in the specific regulations for each Study Course.
Most of the Erasmus partner universities in Europe adopt the ECTS system for credit transfer, which provides:
• 1 Italian credit (CFU) = 1 ECTS credit
(for UK universities: 1 Italian CFU credit = 2 UK credits)
The study program to be carried out abroad must be appropriate to the duration of the mobility period, with a number of credits as equivalent as possible to the corresponding study period at Univr:
The minimum number of credits to be compulsorily acquired abroad and to be recognized in the academic career, under penalty of full refund of the mobility grant, is as follows:
For further information, please consult the specific regulations for your Study Course.
To choose the courses and the activities to carry out at the Host University:
Students who intend to carry out research for their thesis during the Erasmus+ mobility period (see Art. 2 of the Regulations) have to contact:
The host University will evaluate in the end whether students can be admitted for the thesis research activity or not. PhD students have to contact the PhD Office at Univr to report their period of activity abroad.
In the framework of the Erasmus+ study Programme, in addition to study activities, it is possible to carry out also a compulsory internship or a stage in a company / organization. These two activities (study + internship) can be carried out in different ways depending on the context: one activity after the other or the two activities at the same time. This combination follows the funding rules and the minimum duration required for study mobility (60 days). Students have to:
Two alternative procedures are possible:
For information: Internships and work orientation
The Learning Agreement for studies (LA) is a European document of the Erasmus+ Programme, which contains the activities to be carried out during the mobility, to be completed and approved before departure by all parties involved (Student, Sending Institution, Receiving Institution) to safeguard the outgoing students. The completion of the LA is a responsibility of the student and must be carried out via Esse3 following the Esse3 Guidelines for Erasmus+ study mobility. The academic activities to be carried out at the Host University (Table A) are intended as a substitute for some of the activities planned in the relevant study course (Table B), for an appropriate number of credits related to the duration of the study period abroad. The activities abroad are aimed, as a whole, at the acquisition of knowledge and skills consistent with the profile of the study course to which they belong and flexibly replace a set of academic activities included in the curriculum. Identity of programmes and titles, or one-to-one correspondence of credits, is not required between the specific activities of the two institutions.
IMPORTANT: The total number of credits contained in Table A must correspond to the total number of credits contained in Table B. Minimum differences of credits between the activities to be carried out abroad and those to be replaced in the study plan are admissible for a maximum of two credits for the entire mobility period (See University Regulations for international student mobility).
Attention: if the Host University has not adopted the ECTS system it is necessary to convert between local credits and ECTS credits (UK: 2 local credits = 1 ECTS credit) and indicate the correct number in Table A. Thesis research, PhD research, internship in the healthcare area or stage activities must be included in the Learning Agreement (LA).
In the "Commitment" section, approval of the LA by the three parts involved is required:
For detailed information on the procedures, consult the Esse3 Guidelines for Erasmus+ mobility. Before departure, after receiving the LA countersigned by the Host University, outgoing students have to send a copy in .pdf format of the fully signed document to the International Office via Service Desk.
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